<p class="Paragraph"><help:paragraphinfo state="U" number="8"/><help:key-word value="database contents; inserting as fields" tag="kw65991_1"/><help:help-text value="hide">Inserts data selected from the data source browser into the document as fields.</help:help-text>In the <span class="T1">Insert Database Columns</span> dialog, select the <help:link Id="67633">Fields</help:link> to insert the selected data into the document as fields. These <help:link Id="67628">database fields</help:link> work as wildcards for the individual database columns and can be used for form letters. Click the <help:link Id="65972"><span class="T1">Data to Fields</span></help:link> icon to match the contents of the fields to the currently selected record.</p>
<p class="Paragraph"><help:paragraphinfo state="U" number="9"/>If several records are selected when you choose the <span class="T1">Data to Text</span> function, the mail merge fields will be inserted according to the number of records. Also, a field command such as "Next record" will be inserted automatically between individual field command blocks.</p>
</span></th></tr></table>
<p class="Paragraph"><help:paragraphinfo state="U" number="10"/>The <span class="T1">Insert Database Columns</span> dialog lets you define which database fields to insert into the document and how to format the paragraphs.</p>
<p class="Paragraph"><help:paragraphinfo state="U" number="11"/>In the <span class="T1">Fields</span> area, use the arrow button to select the database table columns into which you want to insert field contents.</p>
<p class="Paragraph"><help:paragraphinfo state="U" number="12"/>Lists all columns of the database table, which can be accepted in the selection list box to insert them into the document. <help:help-text value="visible">Select the database columns that you want to insert it in the document.</help:help-text></p>
<p class="Paragraph"><help:paragraphinfo state="U" number="13"/><help:help-text value="visible">Moves the fields that you selected in the <span style="font-weight:bold;">Database columns</span> list box into the selection field.</help:help-text> You can also double-click the entry to select it.</p>
<p class="Paragraph"><help:paragraphinfo state="U" number="14"/><help:help-text value="visible">Lists the database columns that you selected to be inserted into the document. You can also enter text here. This text will be also inserted into the document.</help:help-text> The entries' order in the selection field corresponds to the data order in the document.</p>
<p class="Paragraph"><help:paragraphinfo state="U" number="15"/>By default, the inserted paragraphs are formatted with the current Paragraph Styles. This format corresponds to the "none" entry in the <span style="font-weight:bold;">Paragraph Style</span> list box. <help:help-text value="visible">This is where you can select other Paragraph Styles to apply to the paragraph you want to insert into the document.</help:help-text> The list box displays the available Paragraph Styles defined in <help:productname>%PRODUCTNAME</help:productname> and managed in the <help:link Id="67722">Style Catalog</help:link>.</p>